Student Data Stewardship

Much of the data that Engineering faculty and staff work with is considered sensitive.  It is important to understand the requirements for using the different types of data.

Information about protecting research data is available from ITS.

Student Information (Grades, Assignments)

As a faculty member, why do I need to pay special attention to student information (grades, assignments)?

According to the data classification standards, "Grades (including test scores, assignments, and class grades)" is considered Confidential (Category 1) data and FERPA data.  It must be secured appropriately.

In addition, even lists of other student information like name and email address may be Confidential (Category 1) data if the student has requested that they not be revealed.

Where should faculty store student information?


  • Best place for current grade information
  • Put info directly into Canvas where possible


Austin Disk Server

  • Contact your IT staff for access to Austin disk.
  • Contact your IT Staff to insure that your computer has been secured properly for connecting to these sensitive files

Where should I NOT keep student information?

Contact your IT Staff if you store any grade or assignment information on:

  • Email
  • Personally owned computers
  • Local CPU Hard Drives (whether desktop or laptop)
  • Thumb/Flash Drives
  • External USB Hard Drives
  • TA's computers

Please consult Extended List of Category-I Data for additional information or contact the UT FERPA office.

Information Security Office

The Information Security Office (ISO) provides additional information regarding security policies, practices and standards.

ITG Service Desk


ECJ 1.226

301 Dean Keeton

Austin, Texas 78712

Hours: Mon-Fri 8 a.m.-noon; 1-5 p.m.

Setting up VPN

Many of our services require the use of VPN. Instructions for setting up VPN are available on the ITG Wiki